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5.2 Material-Inventory Management

Path: 【Material-Inventory Management】
Inventory management includes: Receipt of Storage, Material Storage, Form of Material Return, Pickup Form, Allocation Form, Stocktaking Form, Report Loss and Overflow.
Part A. Receipt of Storage
Step 1. Select the project in the project selection area.

Step 2. When materials are received, select the corresponding supplier on the receiving form page and click Import Purchase Order. Import the purchase order that needs to be received into the order according to the details listed on the order, and check the quantity of materials received. If the actual delivery quantity does not match the order, please first determine the reason. After confirming the accuracy, register according to the actual quantity received. Additional fees will be imported with the order. If “Unit Price” and “Quantity” do not match the actual situation, please adjust them reasonably. If there are other fees, they can be added, and expense documents, delivery notes, and photos of the goods can be added as attachments on this form page. After adding, save and submit for approval.

Part B. Material Storage
This page can query the inventory of warehouse materials by category and keyword. In order to avoid unnecessary waste caused by repeated purchases, the inventory inquiry process must be completed before purchasing.

Part C. Form of Material Returns
When the purchased materials exceed the planned usage, or problems are found in the material purchase plan during the actual construction process, we need to provide feedback to the material budget department and process the materials that need to be returned to the supplier due to various reasons.

Part D. Pickup Form
After the materials are picked up, they will be out of the material cost control system. The material keepers on the construction site are likely to be external personnel of the construction company or their own material management personnel. At this time, the quantity of materials used must be strictly controlled according to the construction progress, and the sample, use, and remaining conditions of the materials must be followed up in real-time to avoid material loss, unknown usage, repeated use, and waste of material labor costs caused by parameter mismatch, quality mismatch, incorrect use, and incorrect process. The first-hand data on site is also an important basis for us to compile material budgets and improve management for future projects.When problems occur, mechanisms should be established to promptly record and feedback the issues, and to prevent similar events from recurring in other projects, causing unnecessary losses.

Part E. Allocation Form
Material allocation is used to transfer materials between our project and other projects operated by the company, when our project experiences shortages or surpluses and the inventory of materials in other projects can be used to complement the materials. This helps to avoid work stoppages or delays caused by the untimely arrival of materials, and also helps to allocate and transfer the cost of materials after the transfer.

Part F. Stocktaking Form
Material inventory is carried out to ensure the accuracy of inventory and to ensure that the quality of materials meets the requirements, or to accurately report the inventory value in financial reports, and to develop more reasonable procurement plans and inventory management strategies.

A loss and overflow report is generated from the inventory form.

Part G. Report Loss and Overflow
Material inventory loss and overflow is an important management process. Loss refers to the reduction of material quantity during the inventory period due to loss, damage, expiration, etc., while overflow refers to the situation where the inventory quantity is greater than the actual demand. Reporting loss and overflow can help companies detect material losses or excess in a timely manner, avoiding resource waste and unnecessary cost expenditures.

After submission and approval, the Report Loss and Overflow is generated.

THE END